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Temporary Staffing Services

Temporary staffing providers might be used by school systems to fill short-term administrative, professional, technical, and light industrial assignments anticipated to last less than 6 months.

Please note that momentary staffing company personnel carrying out cash handling duties are covered by UC Business and Finance Bulletin 49-Policy for Cash and Cash Equivalents Received and for that reason needed to undergo a background check through the temporary staffing firm. All approved companies in agreement with UC Santa Cruz will guarantee their personnel designated to vital positions have passed a background check before positioning begins.

II. Related Policies, Contract Articles and References

Temporary Staffing Process Summary – Procurement Services
III. Authority

The Unit Head need to seek advice from individuals within their department who have funding authority and/or authority to approve HR actions before starting a short-lived staffing demand. Funding approval is based upon divisional delegations of authority.

The Talent Acquisition Office within Staff Human Resources is accountable for keeping track of the schools adherence to length of project requirements for short-lived staffing company personnel. Temp staffing task extensions need approval of the Talent Acquisition Director.

IV. Criteria

Units are strongly motivated to fill uninhabited positions through a Competitive Recruitment; nevertheless, temporary staffing services may be utilized if the has a guaranteed end date that does not go beyond 6 months in duration.

V. Process Overview

Develop/update the task description, determining important/critical task functions and responsibilities, and figuring out the certifications required for effective performance. Ensure required background checks, DMV record evaluation, and other appropriate unique conditions of work are referenced.
Determine the appropriate technique for filling the job. See the Filling a Vacancy guide for a total list of choices. Your Talent Acquisition Consultant can help with this determination.
Secure financing approval per divisional protocol.
Seek Advice From Procurement Services to determine the best short-term staffing vendor and proceed with the process at the Procurement Services site to get momentary staffing services under – How to Initiate an Ask For a Short-term Worker.

Source prospects, perform interviews and reference checks and ensure all needed background checks are finished prior to the start date of the assignment.

Division/Unit/Department:

Review and approve hours worked utilizing Enterprise Time Capture System (ETC). Access is granted to campus users when the task starts.
Monitor conclusion of the short-lived staffing project to ensure adherence to campus use limitations. Ask for an extension of assignment should be emailed a minimum of 4 weeks ahead of time, to the Talent Acquisition Director, along with a validation for the demand.

Temporary Staffing Vendor:

Generate incomes and invoices based upon hours authorized by UC Santa Cruz.
Provide regular monthly ‘length of project’ report to Staff Human Resources. Report needs to be delivered through email no behind the 10th day of the following month.